Looking for the perfect AGM venue in Hong Kong? Whether you're a startup, SME, listed company, or homeowners' association, finding the right Annual General Meeting venue is critical for compliance, quorum, and professionalism. This guide covers everything you need to know about AGM venue rental in Hong Kong.
Located in Star House, Tsim Sha Tsui — the most accessible location in Hong Kong — our AGM venue offers:
| Package | Duration | Price | Capacity |
|---|---|---|---|
| Express AGM | 2 hours | HK$700 | Up to 12 people |
| Standard AGM | 3 hours | HK$1,050 | Up to 30 people |
| Half-Day AGM | 4 hours | HK$1,200 | Up to 50 people |
| Full-Day AGM | 8 hours | HK$2,200 | Up to 50 people |
| Boardroom (hourly) | Per hour | HK$350 | Up to 12 people |
All prices include projector, screen, WiFi, air conditioning, tables, chairs, and reception area. Minimum 2-hour booking.
Best for: Board meetings, executive AGMs, small company annual meetings. Everyone faces each other across a single table. Most intimate and professional setup.
Best for: Medium companies, committees. Open-ended rectangle allows the chairperson to present at the front while maintaining face-to-face interaction.
Best for: Larger companies, shareholders' meetings. Rows of tables facing the front. Ideal for presentations followed by voting.
Best for: Large AGMs, homeowners' associations, listed company meetings. Maximum capacity, chairs only, all facing the stage/projector.
Use this checklist before your AGM to ensure everything runs smoothly:
Under the Hong Kong Companies Ordinance (Cap. 622), companies must hold an AGM within:
AGM requirements include presenting financial statements, electing directors, re-appointing auditors, and allowing shareholder questions. The venue must accommodate your quorum requirements.
Since the Companies Ordinance was updated, Hong Kong companies can hold fully virtual or hybrid AGMs. Easy Solution provides:
Our Star House venue is centrally located in Tsim Sha Tsui, easily accessible from:
We serve companies from all districts: Central, Admiralty, Wan Chai, Causeway Bay, Kwun Tong, Kowloon Bay, Mong Kok, Kwai Fong, Tsuen Wan, and all New Territories.
AGM venue rental in Hong Kong starts from HK$350/hr (HK$700 minimum 2 hours) at Easy Solution TST. Half-day HK$1,200, full-day HK$2,200. Includes projector, WiFi, and reception area.
Tsim Sha Tsui (TST) is the most central and accessible location for AGMs. Star House is 1 minute from TST MTR Exit L6, opposite the Star Ferry.
You need: notice of meeting (14-21 days advance), agenda, annual report, audited financial statements, and proxy forms. The venue must accommodate quorum requirements.
Yes. HK Companies Ordinance allows virtual AGMs. Easy Solution provides Zoom integration with your in-person meeting room for hybrid AGMs.
Under the HK Companies Ordinance, quorum is typically 2 members present in person or by proxy. Check your Articles of Association for specific requirements.
Book at least 2-3 weeks in advance, especially during peak AGM season (March-June). WhatsApp +852 4423 7445 or book online.
When choosing an AGM venue in Hong Kong, cost and location are key factors. Here's how Easy Solution compares:
| Venue | Location | Hourly Rate | Min Booking | Capacity | Hybrid Ready |
|---|---|---|---|---|---|
| Easy Solution | TST Star House | HK$350 | 2 hours | 5-50 | ✅ Zoom |
| Regus | Various | HK$500-800 | 1 hour | 6-40 | ✅ |
| CEO Suite | Central | HK$550 | 2 hours | 8-30 | ✅ |
| The Executive Centre | Central/Quarry Bay | HK$450-700 | 2 hours | 10-50 | ✅ |
| Hotel function rooms | Various | HK$800-2,000 | 4 hours | 20-200 | ✅ |
Why Easy Solution is the best value: At HK$350/hr with no hidden fees, we're 30-50% cheaper than Central business centres while offering the same professional equipment. Our TST location is equally accessible from both Hong Kong Island and Kowloon, with MTR Exit L6 just 1 minute away.
For companies listed on the Hong Kong Stock Exchange (HKEX), AGM venue requirements are stricter:
Easy Solution's Star House venue meets all HKEX AGM requirements, including a dedicated registration area, scrutineer table, and professional PA system. We've hosted AGMs for GEM-board and Main Board listed companies.
Client: Hong Kong SME (manufacturing sector, 35 shareholders)
Challenge: Needed a professional venue for their first AGM after incorporation. Previous year's meeting was held in a restaurant, which lacked privacy and equipment.
Solution: Booked our Classroom Style setup (30 capacity) for 3 hours.
What was included:
Total cost: HK$1,050 (3 hours) + HK$300 (minutes service) = HK$1,350
Result: The client has now booked the same venue for 3 consecutive years. The professional setting improved shareholder engagement and the minutes service saved 4-5 hours of follow-up work.
Most Hong Kong companies hold their AGMs between March and June, aligned with the financial year end (typically December 31). During this peak season:
Contact us via WhatsApp +852 4423 7445 for peak season availability and corporate packages.
When evaluating AGM venues in Hong Kong, consider these factors:
While AGMs are annual mandatory meetings, Extraordinary General Meetings (EGMs) can be called at any time for specific resolutions. Easy Solution hosts both:
All meeting types use the same venue setup with flexible seating configurations.
Star House, Tsim Sha Tsui. From HK$350/hr. Seats 5-50. Projector, WiFi, reception service included.
WhatsApp +852 4423 7445 or book online.
Easy Solution HK | Shareholders Meeting Venue | Interview Room Rental