AGM Venue Hong Kong: Complete Guide to Annual General Meeting Rooms 2026

Looking for the perfect AGM venue in Hong Kong? Whether you're a startup, SME, listed company, or homeowners' association, finding the right Annual General Meeting venue is critical for compliance, quorum, and professionalism. This guide covers everything you need to know about AGM venue rental in Hong Kong.

Why Choose Easy Solution for Your AGM Venue?

Located in Star House, Tsim Sha Tsui — the most accessible location in Hong Kong — our AGM venue offers:

• Flexible seating — Boardroom (12), U-shape (20), classroom (30), or theatre style (50)
• Professional equipment — HD projector, 120-inch screen, lapel mic, WiFi (dedicated bandwidth)
• NDA-friendly — Private rooms, no shared coworking space
• Reception service — Guest sign-in, name badges, welcome area
• Hybrid-ready — Zoom integration for remote shareholders
• Minutes service — Professional minutes-taking available on request
• Central location — 1 min from TST MTR Exit L6, opposite Star Ferry

AGM Venue Pricing Hong Kong

All prices include projector, screen, WiFi, air conditioning, tables, chairs, and reception area. Minimum 2-hour booking.

What's Included in Every AGM Booking

Equipment & Facilities

• HD projector (1080p) + 120-inch motorized screen
• High-speed WiFi (dedicated 500Mbps bandwidth, not shared)
• Whiteboard + flip chart with markers
• Wireless lapel microphone
• Sound system with speakers
• Air conditioning (adjustable)
• Configurable table and chair layout

Professional Services

• Reception desk — Guest registration and sign-in
• Name badges — Printed on-site for attendees
• Welcome area — Lounge seating for pre-meeting networking
• Parking validation — Validator for nearby carparks
• Photocopying — Last-minute document printing (surcharge)

AGM Setup Options (Seating Layouts)

Boardroom Style (8-12 pax)

Best for: Board meetings, executive AGMs, small company annual meetings. Everyone faces each other across a single table. Most intimate and professional setup.

U-Shape (15-25 pax)

Best for: Medium companies, committees. Open-ended rectangle allows the chairperson to present at the front while maintaining face-to-face interaction.

Classroom Style (20-30 pax)

Best for: Larger companies, shareholders' meetings. Rows of tables facing the front. Ideal for presentations followed by voting.

Theatre Style (30-50 pax)

Best for: Large AGMs, homeowners' associations, listed company meetings. Maximum capacity, chairs only, all facing the stage/projector.

AGM Venue Checklist: What You Need

Use this checklist before your AGM to ensure everything runs smoothly:

1. Send notice 14-21 days in advance (per HK Companies Ordinance)
2. Prepare proxy forms for shareholders who can't attend
3. Print the agenda and annual report
4. Confirm quorum requirements in your Articles of Association
5. Test the projector and WiFi before the meeting starts
6. Arrange minutes-taking (we offer this service)
7. Prepare voting cards or digital voting
8. Have the previous year's minutes available for reference
9. Confirm catering (light refreshments available on request)
10. Test hybrid/Zoom setup if remote shareholders are attending

HK Companies Ordinance: AGM Requirements 2026

Under the Hong Kong Companies Ordinance (Cap. 622), companies must hold an AGM within:

• 9 months of financial year end (for public companies)
• 6 months of financial year end (for companies listed on HKEX)

AGM requirements include presenting financial statements, electing directors, re-appointing auditors, and allowing shareholder questions. The venue must accommodate your quorum requirements.

Virtual & Hybrid AGMs

Since the Companies Ordinance was updated, Hong Kong companies can hold fully virtual or hybrid AGMs. Easy Solution provides:

• Zoom Enterprise integration (up to 500 remote participants)
• Dual-screen setup (one for presentation, one for remote attendees)
• Professional microphone and camera setup
• Technical support throughout the meeting

AGM Venue Locations We Serve

Our Star House venue is centrally located in Tsim Sha Tsui, easily accessible from:

• TST MTR — Exit L6, 1 minute walk
• Star Ferry — Adjacent to our building
• Hong Kong Station — 5 minutes via Airport Express/taxi
• Major hotels — Peninsula, Sheraton, Kowloon Shangri-La all within 5 minutes

We serve companies from all districts: Central, Admiralty, Wan Chai, Causeway Bay, Kwun Tong, Kowloon Bay, Mong Kok, Kwai Fong, Tsuen Wan, and all New Territories.

Frequently Asked Questions

How much does an AGM venue cost in Hong Kong?

AGM venue rental in Hong Kong starts from HK$350/hr (HK$700 minimum 2 hours) at Easy Solution TST. Half-day HK$1,200, full-day HK$2,200. Includes projector, WiFi, and reception area.

Where is the best AGM venue in Hong Kong?

Tsim Sha Tsui (TST) is the most central and accessible location for AGMs. Star House is 1 minute from TST MTR Exit L6, opposite the Star Ferry.

What documents do I need for an AGM in Hong Kong?

You need: notice of meeting (14-21 days advance), agenda, annual report, audited financial statements, and proxy forms. The venue must accommodate quorum requirements.

Can I hold a virtual or hybrid AGM in Hong Kong?

Yes. HK Companies Ordinance allows virtual AGMs. Easy Solution provides Zoom integration with your in-person meeting room for hybrid AGMs.

What is the minimum quorum for an AGM in Hong Kong?

Under the HK Companies Ordinance, quorum is typically 2 members present in person or by proxy. Check your Articles of Association for specific requirements.

How early should I book an AGM venue?

Book at least 2-3 weeks in advance, especially during peak AGM season (March-June). WhatsApp +852 4423 7445 or book online.

Book Your AGM Venue Today

Star House, Tsim Sha Tsui. From HK$350/hr. Seats 5-50. Projector, WiFi, reception service included.

WhatsApp +852 4423 7445 or book online.

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