AGM Venue Hong Kong 股東大會場地 · 尖沙咀 Star House
AGM / EGM venue at Star House, 5/F, Tsim Sha Tsui for HKEX-listed companies, private cos with 15+ shareholders, NGO AGM, schools sponsoring bodies. Theatre 20-30, registration + scrutineer + IR Q&A positions, recurring annual hold. Day cap HK$2,600. 2 min from MTR Exit L6.
AGM use cases we host 股東大會用途
| Use case | Layout | Attendance | Block |
|---|---|---|---|
| HKEX-listed AGM | Theatre + registration + Q&A mic | 10-25 in person + proxies | 4-8 hrs |
| HKEX-listed EGM | Theatre | 10-20 attendees | 2-3 hrs |
| AGM + EGM same day | Theatre, layout reset between | 10-25 attendees | Full day (HK$2,600) |
| Private co AGM (15+ shareholders) | Theatre or U-shape | 10-20 | 2-4 hrs |
| NGO Section 88 AGM | Theatre | 20-30 members | 2-4 hrs (10% off) |
| School Sponsoring Body AGM / IMC | U-shape or boardroom | 10-20 | 2-3 hrs |
| Club / professional association AGM | Theatre or classroom | 15-30 | 2-3 hrs |
| Special / urgent EGM (M&A vote) | Theatre | 10-25 | 1.5-2 hrs |
AGM-specific setup we provide AGM 特定配置
🪪 Registration desk
Pre-set folding table + 2 chairs at room entrance. Shareholder registration list + proxy form check happens here. Room for registrar laptop + printed proxy forms.
📊 Scrutineer / proxy counter
Separate table near registration for scrutineer team (Tricor / Computershare / HKSG). They set up their own ballot tools; we provide power outlets + the table position. Pre-set 1 hr before doors open.
🎤 Chair + CEO + IR table
Front-of-room table for chair, CEO, IR director, possibly CFO. Microphone connected to PA. Pre-positioned signage / nameplates if CoSec provides them.
🎙️ Shareholder Q&A mic position
Standing microphone in the audience aisle for shareholders to ask questions. Handheld mic for roving steward to take to seated shareholders. Both pre-tested before doors open.
📺 Slide deck display
75-inch wall display + projector for AGM deck: chair's report, CEO's update, audited financial statements walk-through, items for resolution, voting instructions.
🚪 Separate board pre-meeting space
5/F lift lobby is private when in use — chair-CEO-IR can have a 30-min briefing 1 hr before AGM doors open. For more privacy, adjacent Star House room available on request.
📋 Layout reset for AGM+EGM
Many cos run AGM (e.g. 10:00-11:30) + lunch + EGM (14:00-15:30) same day. We reset layout / refresh refreshments / re-check microphones between sessions.
🗓️ Annual recurring hold
HKEX-listed cos have fixed AGM windows (Listing Rules require AGM within 6 months of financial year-end). Lock your annual slot for the CoSec calendar. Multi-year deals available.
Pricing for AGM / EGM hire AGM / EGM 場地租金
| Block | Hours | Price | Notes |
|---|---|---|---|
| Half-day AGM | 4 hrs | HK$1,400 | Smaller listed cos with quick AGM |
| Full-day AGM | 8 hrs | HK$2,600 | Day cap — most listed cos |
| AGM + EGM same day | 8 hrs | HK$2,600 | Day cap covers both; we reset between |
| Annual hold (1 AGM + 1 EGM/year) | 2 × full day | HK$5,200 | Annual slot lock for CoSec calendar |
| NGO Section 88 AGM | 4-8 hrs | 10% off | HK$1,260 (half-day) / HK$2,340 (full day) |
| Multi-year deal (3-year) | 3 × annual | WhatsApp for quote | CoSec long-term planning |
All AGM rates include: theatre layout (or your preferred config), registration desk + scrutineer table pre-set, chair-CEO-IR front table, handheld + standing microphones, PA system, 75-inch wall display for AGM deck, fast WiFi (200+ Mbps), water + refreshment counter, layout reset between sessions if needed, air conditioning, accessible washroom on the same floor. External catering allowed at no surcharge.
FAQ 常見問題
Is this venue suitable for an HKEX-listed company AGM?
Yes. Theatre layout for 20-30 attendees (most HKEX-listed cos have 10-25 shareholders attending in person). We set up: registration desk, scrutineer / proxy-counter area, chair + CEO + IR table, mic for Q&A, separate room for board pre-meeting briefing. Day cap HK$2,600.
How much does an AGM venue cost in Hong Kong?
HK$1,400 half-day. HK$2,600 full-day cap. HKCEC charges HK$30,000+ for similar capacity. Hotel AGM packages bundle F&B at HK$15,000-50,000+ minimums.
What about registration desk and scrutineer setup?
Pre-set: registration desk at room entrance, separate scrutineer / proxy counter table. Both 30 min before doors open. For listed cos using Tricor / Computershare / HKSG, the firm's team arrives 1 hr early to set up their ballot tools.
Can we run AGM + EGM on the same day?
Yes — common pattern: AGM 10:00-11:30, lunch, EGM 14:00-15:30. Day cap HK$2,600 covers both. We reset layout / refresh refreshments / check microphones between sessions.
What about board pre-meeting briefing the morning of AGM?
5/F lift lobby is private when in use — chair-CEO-IR can brief there 1 hr before doors. For more privacy, adjacent Star House room available on request.
Are shareholders' microphones provided?
Yes — handheld + standing mic at Q&A position. PA through room speakers. For larger AGMs with extended Q&A, recommend chair pre-plant a roving steward with handheld mic.
Can we hold a recurring annual slot?
Yes — most listed cos meet annually on a fixed approximate date (driven by year-end). WhatsApp the AGM date, attendance, add-ons. Multi-year deals available for CoSec calendar planning.
Are private companies (not HKEX-listed) welcome?
Yes — private cos with 15+ shareholders, NGO Section 88 AGMs (10% discount), Schools Sponsoring Bodies / IMC AGMs, club / professional association AGMs. Same room, same layout.
Related 相關頁面
Book your AGM venue — annual slot lock available
HKEX-listed CoSec? Lock your annual AGM slot for the calendar year. NGO? 10% Section 88 discount. WhatsApp for annual quote.
📅 Book online HK$2,600 day → 💬 Annual hold quote
Easy Solution (HK) Limited · BR 68468987 · Rm 533A, 5/F Star House, 3 Salisbury Road, Tsim Sha Tsui
+852 4423 7445 · management@easysolutionhk.com · easysolutionhk.com
Not affiliated with HKEX or any listed company · Neutral AGM venue · Receipts in listed-co name with BR · 10% NGO Section 88 discount for charity AGMs