Board Meeting Room Hong Kong 董事會會議室 · 尖沙咀 Star House
Private boardroom at Star House, 5/F, Tsim Sha Tsui for HKEX-listed company boards · audit / ESG / risk / nomination committees · AGM rehearsals · board offsites. Locking door, NDA-grade privacy, 75-inch display for board papers, hybrid Zoom for non-executive directors. From HK$700 (2-hr committee block) · HK$1,000 (3-hr full board). 2 min from MTR Exit L6.
Board / committee use cases we host 董事會 · 委員會用途
| Meeting type | Layout | Attendance | Typical block |
|---|---|---|---|
| Quarterly board meeting | Boardroom | 8–12 directors | 3 hrs (HK$1,000) |
| Audit committee meeting | Boardroom | 5–8 (INEDs + CFO + auditor) | 2 hrs (HK$700) |
| ESG / climate committee | Boardroom | 5–8 | 2 hrs |
| Risk committee | Boardroom | 5–8 | 2 hrs |
| Nomination & remuneration | Boardroom | 4–7 | 2 hrs |
| Extraordinary board meeting | Boardroom | 8–12 | 2-3 hrs |
| Board offsite / strategy day | Boardroom + breakout | 8–14 | Full day (HK$2,600) |
| AGM rehearsal | Boardroom or theatre | Chair + CEO + IR + comms team | 4 hrs (HK$1,400) |
| Board induction (new directors) | Boardroom | 1-2 new directors + chair + CoSec | 2-4 hrs |
What HKEX-listed boards need that we provide 上市公司董事會需要嘅功能
🚪 NDA-grade privacy
Locking door (interior latch), solid (non-glass) walls, private 5/F single-tenant floor. No co-working drifters, no glass-pod sound leak. Suitable for inside-information items, M&A discussion, profit warnings, director changes.
📺 Board paper display
75-inch wall display for board papers, financial statements walk-through, ESG metric presentations. Bring your own laptop (your secure board portal — Diligent / BoardPro / Convene) — HDMI / USB-C connection.
🌐 Hybrid Zoom for NEDs
200+ Mbps WiFi for stable Zoom / Teams / Webex for hybrid board meetings. Mount remote NEDs (London / NY / Singapore) on the 75-inch display at near-life-size. Pre-test connection with CoSec 30 min before meeting on request.
🔁 Recurring quarterly hold
Lock your first-Wednesday-after-quarter-end or other fixed pattern for the calendar year. 4-6 sessions/year including any extraordinary meetings — straightforward annual booking. WhatsApp the company secretary's preferred day/time.
🏛️ Neutral ground
Not affiliated with any listed company. Suitable when board wants a venue distinct from the company's own office (politics, INED comfort, visibility considerations for sensitive items).
🍱 Board lunch via external catering
External catering allowed at no surcharge — order from your preferred caterer (Maxim's, Sodexo, Café Deco, Mott 32 Express). Board lunches are commonly catered externally; we set up the conference table, layout reset between sessions.
♿ Director accessibility
Step-free MTR-level lift access, accessible washroom on same floor, chairs with backs / arm-rests. Wider-aisle layout on request. Many boards have NEDs in their 60s-70s — important.
📋 Layout reset between sessions
Board offsite / strategy day with multiple sessions (presentation → breakout → plenary → board-only)? We reset the layout between sessions while the board steps out for tea — saves you a day.
Pricing for board / committee meetings 董事會 · 委員會定價
| Meeting | Block | Price |
|---|---|---|
| Single committee meeting (audit / ESG / risk / N&R) | 2 hrs | HK$700 |
| Quarterly full board meeting | 3 hrs | HK$1,000 |
| Extended board (with strategy / M&A item) | 4 hrs | HK$1,400 |
| AGM rehearsal | 4 hrs | HK$1,400 |
| Board offsite / strategy day | 8 hrs (day cap) | HK$2,600 |
| Two-day board retreat | 2 × 8 hrs | HK$5,200 |
| Annual board pattern (4 boards + 4 committees, 24 hrs total) | ~24 hrs/year | WhatsApp for annual quote |
All board rates include: 75-inch display for board papers, projector backup, fast WiFi (200+ Mbps for Zoom hybrid with NEDs), boardroom layout with chair-and-CEO positions pre-marked, water + refreshment counter, layout reset between sessions, air conditioning. External catering allowed at no surcharge. Receipts issued in your listed company's name with BR for accounting reconciliation.
How board secretaries book here 公司秘書預訂流程
- WhatsApp +852 4423 7445 with: listed company name (or initials if NDA), board pattern (quarterly / monthly / extraordinary), typical attendance, preferred day/time
- Same-day confirmation with annual slot calendar for your review
- Receipts issued to company with BR for accounts payable / financial reporting reconciliation
- Pre-meeting checks 30 min before each session — Zoom connection tested with CoSec if NEDs joining remotely
FAQ 常見問題
Is this venue suitable for HKEX-listed company board meetings?
Yes — purpose-fit for listed-company board work. Locking door, no glass walls, private 5/F floor, 75-inch display for board papers, fast WiFi for hybrid Zoom with overseas NEDs. The venue is not directly affiliated with any listed company, so no conflict of interest for boards needing neutral ground.
How much does a board meeting venue cost in TST?
HK$700 / 2-hr committee. HK$1,000 / 3-hr full board. HK$1,400 / 4-hr extended. HK$2,600 full-day cap for offsite. Includes display, WiFi, layout, water, refreshment, layout reset. External catering allowed at no surcharge.
Can non-executive directors join via Zoom?
Yes — 200+ Mbps WiFi supports stable Zoom / Teams / Webex. 75-inch display mounts remote NEDs at near-life-size. Pre-test with CoSec 30 min before meeting on request.
What about confidentiality for inside-information items?
Locking door, solid walls, private 5/F floor — conversations don't leak. We don't enter during a session unless requested. Information barriers, document control, and director NDAs remain the board's responsibility — board papers should be removed by CoSec at session end.
Can we hold a recurring quarterly board meeting slot?
Yes — many boards meet quarterly on fixed dates. WhatsApp company name, quarter pattern, attendance; we hold the slot for the calendar year. 4-6 sessions/year per board including extraordinary meetings.
Is there a separate room for board-only / chair-CEO pre-meeting?
Main boardroom (Rm 533A) is primary venue. 5/F lift lobby is private for 15-min coffee. For separate breakout room, we recommend an adjacent Star House room on as-available basis — WhatsApp CoSec at booking.
Can we book for AGM rehearsal?
Yes — chair-and-IR rehearsal 1-2 weeks before AGM, 4-hour block (HK$1,400). Boardroom layout with chair-CEO at one end, mock shareholder questions. 75-inch display for AGM deck.
What about audit-committee meetings with external auditor?
Yes — chair + INEDs + CFO + audit partner. Boardroom for 5-8. Auditor's laptop connects to 75-inch display for financial statements walk-through. Private session at end (committee without management) supported by locking door.
Related pages 相關頁面
Book your board slot — neutral, private, NDA-grade
Quarterly board pattern? Annual slot calendar locked once, 4-6 sessions/year confirmed. WhatsApp company secretary for annual quote.
📅 Book online from HK$700 → 💬 Annual board pattern
Easy Solution (HK) Limited · BR 68468987 · Rm 533A, 5/F Star House, 3 Salisbury Road, Tsim Sha Tsui
+852 4423 7445 · management@easysolutionhk.com · easysolutionhk.com
Not affiliated with any HKEX-listed company · Neutral ground for board meetings · NDA-grade privacy · Receipt issued to company BR for accounting reconciliation